Meetings, when effective, can help organizations and teams make better decisions, gain group consensus, develop strategies and set the tone for how to approach work. But often, meetings are unproductive, lack structure and don’t accomplish the intended goal. Below are 4 meeting types and their intended purpose.
Tactical meetings are designed to review activities and metrics, resolve obstacles and issues and clarify tasks. They are held more frequently, are mostly administrative and serve as deadline reminders. Tactical meetings should be short and conducted even when some attendees are unable to attend.
Strategic meetings allow for discussion, brainstorming, and analysis. These meetings are used to review critical issues impacting long-term success. They should be limited to one or two main topics. Facilitators for these meetings should be well prepared and have researched concerns. Off-site locations are ideal and schedules should not be overly structured.
Celebratory meetings are used as recognition and help to reinforce an organization’s mission and values. These meetings work best when everyone is involved. They should be off-site when feasible with a fun, energizing tone.
Development meetings are used to train, coach and build knowledge. They are great for showcasing best practices and revisiting or reviewing past sessions. Staff or community members are often surveyed for topics of interest and need. Use this time to extend learning and recognize growth.
When facilitated effectively, meetings serve as anchors for teams, organizations and communities.